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Sage Enterprise helps eCommerce enabler go global |
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Client profile
WorldPay plc is one of
the world’s leading eCommerce companies, providing secure internet
payment-processing solutions and enabling hundreds of companies to become eBusinesses
every week.
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“The implementation of Sage Enterprise has given
WorldPay an international capacity that is trouble-free, giving timely and
accurate financial information. I believe this is a significant achievement for
our business and for the software that helped us achieve it!”
Brian Jones
Financial Systems Manager
WorldPay |
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WorldPay is a global
company that has been at the forefront of eCommerce innovation since 1993.
Major milestones include:
1994
Built the first online shop with secure
payments
1995
Produced the first bank-endorsed
payment system
Built Europe’s first shopping mall
1996
Produced the
first multicurrency payment system
1999
Produced the first shop with
customer selector currency pricing
The system currently
accepts payment in over 130 currencies and accepts all major credit cards. It
has also been integrated into the major shopping cart systems including
WorldPay’s Click and Build, Web Trader, Intershop, iCat, Mercantec and many
more.
The challenge
At the end of 1999,
WorldPay began looking for a replacement financial system. Rapid and
significant growth meant that the selection and implementation process had a
limited window. Key selection criteria included:
- Functionality to
meet WorldPay’s current and future requirements
- Speed of
implementation
- Proven solution to
ensure appropriate controls and facilitate the development of structured
processes and procedures
- Future integration
with their transaction-processing system for sales data
Business growth meant
that a high level of staff recruitment was necessary. This made it important
for the system to be flexible, as a number of these people would be involved in
managing various aspects of the system.
WorldPay’s timescale
provided one month for the new system to be operational. Minimal disruption to
their business became a key success factor.
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| Solution
summary |
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| Sage software: |
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Sage Enterprise – Finance/Distribution modules, Web Client |
| Operating system: |
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Microsoft® Windows NT® |
| Database: |
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Microsoft® SQL Server 7 |
| Locations: |
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UK, Jersey, USA, Singapore |
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The solution
Following assessment
of several systems, it became immediately apparent that the Sage Enterprise
system would be required due to its functionality. The potential for a rapid
implementation and the requirement to have a group solution around the globe,
incorporating all subsidiaries, could be catered for through the functionality
available.
It was proposed to
implement Sage Enterprise – Financials, on a dedicated server in the UK head
office and to provide full access to the other locations. A group model was
designed to facilitate global roll-out which would facilitate common work
practices for these and any future WorldPay Group offices. In addition,
consolidated group accounts could be produced.
It was essential to
the smooth working of the organisation that the system offered multicountry and
multilingual support – this is inherent in Sage Enterprise, and now provides
the US office with American terminology and compliance with their legal and
fiscal issues.
Where necessary,
support could also be provided by the worldwide offices of Sage to avoid time
zone differences.
Management in the UK
could also view the same information as the staff in the US or Singapore
offices.
The system now
comprises: General Ledger; General Ledger Consolidation; Accounts Receivable;
Accounts Payable; Fixed Assets; Cash Management; POP and POR.
The purchase order
requisitions module has enabled WorldPay to effectively manage each
department’s spending and monitor spend by budget, while providing extensive
control over purchase order authorisation for each department.
The benefits
The system was
implemented on time and welcomed by the users and the management team alike.
Central server management had enabled rapid implementation and reporting, and
minimised the systems management function and the resources required.
Brian Jones, WorldPay
Financial Systems Manager stated, “Business expansion was so rapid that we
needed a system that would permit us to install, customise, develop, train and
understand quickly and concurrently. We achieved this within our stated
deadlines and now have an international capacity giving a trouble-free, timely
and accurate financial system – a significant achievement for both WorldPay and
the Sage software that helped us achieve it.”
The future
It is now proposed to
expand the system to cover other aspects of the business. At present, summary
transactions by area from the payment processing system are manually entered in
Sage Enterprise. A project is now being initiated to integrate the two systems,
providing up-to-the-minute management accounts and key performance indicator
reports.
For more details on the solution provided for WorldPay, please
contact Sage Enterprise Solutions on 0845 600 5999 (UK only) or +44
(0) 118 927 0100.
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